Expense Management with Webexpenses
A cloud-based, real-time solution that helps clients streamline and simplify their expense management process.
Webexpenses has a simple aim – to provide smarter, safer and more effective ways to manage company costs. Everything is geared towards empowering finance teams – removing paper-based processes and tedious tasks. Using cloud-based management, real-time tracking and automated processes covering, expense and invoice management to auditing and travel booking. Webexpenses have more than 250,000 users with its services being used across 70 different countries. With over 1,500 clients, the companies using Webexpenses range from fresh new start-ups to global corporations.
Expense Management
Traditionally, processing expense management is a time consuming, costly and error-prone procedure. From wallets full of receipts to hours spent in spreadsheets, the manual approach wastes time and resources, increases risks of non-compliance and fraudulent claims, fosters dissatisfied employees and directs efforts away from activities that really impact the bottom line.
Webexpenses provides a cloud-based, real-time solution helping clients to streamline their expense management process. Through a fully tailored solution, our customers save significant time and resources, mitigate risk, increase compliance and gain complete top-to-bottom clarity of company spend.
Features
Digital receipts
Benefit from faster processes with OCR smart scanning converting paper receipts into a digital form.
Mileage tracking
Our point-to-point mileage tracker and verification eliminates over-claims and reduces fraud.
Credit cards
Import credit card spend and our intelligent receipt matching feature automatically matches receipts against spend items making reconciliation quick and easy.
Petty cash
Take control of your petty cash, simplify your reconciliation processes with a better way to handle
smaller expenses.
Integration
Seamless integration with your existing accounting packages to enable effortless and accurate management.
Automated reporting
Achieve total transparency with real-time, custom reporting and tracking in the palm of your hands.
Compliance
Automated policy checks and alerts provide active policy enforcement to root out suspicious, inaccurate or fraudulent expenses.
Security
Keep your information safe with a system designed to meet the most stringent standards. Real-time monitoring, automated policy checks and SSO (Single Sign-On) deliver safety and security.
Benefits
Webexpenses improves the entire AP process by automating the management of Credit Cards, personal expenses, prepaid cards, petty cash and more. Employees can easily lodge claims or purchases from any device through instant Optical Character Recognition (OCR) and get back to their core jobs quickly.
- Minimise time spent on one each claim dramatically.
- Maximise company resources
- Strategic oversight and reportability
- 43% Reduction in errors
- Increase staff satisfaction
- 400% Return On Investment
How it works?
- Employees can easily lodge claims or purchases from any device through instant Optical Character Recognition (OCR) and get back to their core jobs quickly
- Daily Credit Card feeds auto-match against the corresponding receipt through OCR technology to automatically reconcile statements, while reimbursements are easily completed and lodged for approval with all the necessary information before it reaches the accounts team. Additional data is captured including GL codes, cost centres, project budgets and more to ensure the accounts team has all the information they need at their fingertips.